Arrival and Orientation

Arriving in Japan

Upon landing in Japan, be sure to fill out your disembarkation card with the Kyoto Garden Palace Hotel information:

Kyoto Garden Palace Hotel
605 Tatsumae-cho, Shimochojamachi-agaru, Karasuma-dori
Kamigyo-ku, Kyoto 602-0912
Phone : 075-411-0111

At the airport, go through Immigration and obtain:

Resident card 在留カード( ざいりゅうカード, issued automatically)
Part-time work permit 資格外活動許可( しかくがいかつどうきょか:アルバイト, must request)

We ask that you get a part-time work permit when entering Japan in case you want to teach English conversation courses. (Terms of the permit are explained further below). You must request the part-time work permit at immigration: it will not be issued automatically. AKP will provide you with the necessary form for the work permit before you leave for Japan. After going through Immigration, you will claim your checked luggage and go through customs. Once you have cleared customs, you may make your way to Kyoto.

If you land at Narita, a domestic flight to Osaka Itami International Airport (ITM) or Kansai International Airport (KIX) would be the easiest route. It is also possible to take the Narita Express to Shinagawa (in Tokyo) and then transfer to the Shinkansen to Kyoto, but with heavy luggage, this is not recommended. If you choose this route, you will also have to take a taxi from Kyoto Station to the hotel. Instead, we highly recommend that you arrive at either Kansai International Airport (KIX) or Osaka Itami International Airport (ITM), and from there take an MK Skygate Shuttle directly to the hotel.

MK Skygate Shuttle Information
Reservations are required. Make it online several days before your departure, giving Kyoto Garden Palace Hotel as your destination. Fares and more information available here.

Deposit Reimbursement

You will receive your enrollment deposit reimbursement in Yen during orientation unless your home institution has made other arrangements with AKP.



Fall 2018 Orientation Schedule

3 September                               Depart for Kyoto

4 September                               Arrive in Japan* and travel to Kyoto Garden Palace Hotel

           *Note that if you depart from the US on 3 September, you will arrive in Japan on 4 September in the evening.

5  – 7 September                       Convocation and Orientation


Spring 2019 Orientation Schedule

8 January                                    Arrive in Japan* and travel to Kyoto Garden Palace Hotel

            *Note carefully your departure and arrival times.

9–11 January                            General orientation for new students, New Year’s Party


If you have any questions regarding arrival and orientation, never hesitate to contact us at [email protected]!