Associated Kyoto Program Program Administrator Position

The Associated Kyoto Program invites applications for a position as full-time Program Administrator to work in its US Office in Claremont, California, beginning June 2019. Salary is commensurate with qualifications and experience.


Provide general administrative support for the US-based Chair of the Board of Directors of the Associated Kyoto Program (AKP), which operates a study abroad program in Kyoto, Japan, and is managed by a consortium of 13 US liberal arts colleges. Coordinate all US-based activities of AKP with activities at the Kyoto office.


  • Provide information on program and admission requirements to prospective students and their institutions (including both AKP member institutions and others).
  • Manage application, interview, selection, and enrollment process; advise students on arranging travel and obtaining visas.
  •  Coordinate Faculty Fellow application process; liaise with Faculty Fellows regarding housing, visas, travel and stipends.
  • Process all financial requests and disbursements, including international money transfers; compile financial reports for Board of Directors, annual audit, and tax filings; coordinate activities with Agent College Comptroller.
  • Travel to Board of Directors and Executive Committee meetings at member colleges three times a year (March, July, October) and occasionally travel to Kyoto.
  • Update publicity materials, applications, and handbooks.
  • Maintain AKP social media accounts and the AKP website, including online application materials and student evaluations.
  • Administer the AKP Moodle site.
  • Develop alumni network and keep alumni records up to date.



Candidates must have a bachelor’s degree and at least one year of work experience related to international education. A master’s degree in International Education or a related field is desirable but not required.

Priority will be given to candidates with written and spoken Japanese language skills (proficiency level equivalent to JLPT N2 or higher desirable). Candidates without Japanese language skills should have significant work experience related to international education, preferably in a study abroad program catering to students from US colleges or in the study abroad office of a US college.

Essential Skills:

  • Computer skills including Word, Excel, Adobe Creative Cloud, and website and database management.
  •  Organizational skills, high degree of accuracy, attention to detail, ability to work in an unsupervised environment efficiently and complete tasks in a timely manner.
  • Strong interpersonal skills and written and oral communication skills.

Review of applications will begin immediately. Applicants must be authorized for unrestricted employment in the United States. Please email a resume, cover letter, and contact information for three references to Professor Peter Flueckiger, Chair of the AKP Board of Directors, at [email protected].

AKP is an equal opportunity employer committed to excellence through diversity.